According to Prentice Hall Grammar and Composition, writing good letters require writing statements into a particular form, structure and stylistic arrangement. This can be achieved through using a formal letter format.
However, I understand that throughout our adult lives we’ll have to write formal letters, and sometimes there are varying contradictory standards on what’s the correct formal letter format.
Hence, in this blog article I will provide correct formal letter formats in English.
Not only that! I will also provide formal letter format samples to each type of formal letter, and some tips on how to write formal letters.
Please note that facts and details in the provided samples below are only fictional, and none of them bear real life facts.
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Standard Letter Format
There are three kinds of standard letter formats: Block Style, Modified Block Style and Semiblock Style. These formats are the same formats you can use for Formal Letter Format for School.
Below are samples for standard letter format
Block Style
Modified Block Style
Semiblock Style
Formal Letter Format for Job Application
In writing formal letters, it need not contain flowery words, formal letters need to be easy to understand and most especially, state and address their purpose.
So in writing a formal letter for a job application, make sure that you are able to relate your job experiences to the job vacancy you are applying for.
Formal Letter Format Sample
May 21 2020
William Ross
Human Resource Department
Cortez Yu Law Firm
44 Eastwood Drive, S 486140
Dear Sir Ross:
Good Day!
I would like to express my interest in applying for the position of Paralegal. I have graduated with a Bachelor’s Degree in Political Science from National University Singapore. I was also a faculty member in the Political Science Department of Singapore University of Social Sciences. As a former teacher, my writing, analytical, organisational and collaboration skills are exceptional. As a political science graduate, I have obtained knowledge on extensive research methods and skills related to requirements and activities aligned with the legal field.
I have attached my Curriculum Vitae along with this letter. I am hopeful for a positive response following this application.
You can kindly contact me at 111-1111.
Sincerely,
Chelsea Uy
Formal Letter Format for Business Letter
There are numerous purposes for which a business letter can be written, but the primary goal is business letters should be written clearly and precisely.
Below I will provide a sample business formal letter concerning an order made.
May 21 2020
William Ross
Purchasing Officer
Amazon Office Supplies
44 Eastwood Drive, S 486140
Dear Sir Ross:
Good Day!
Please send through courier the following items our office, Cortez Yu Law Firm, has ordered last May 15, 2020.
- Canon PIXMA MG3650
- Three (3) standard XL-sized Canon PG-540 and CL-541 ink cartridges
We have made the deposit on the same day of May 15, 2020, the receipt amounting to $189.73 is attached herewith this letter.
Thank you.
Sincerely,
Chelsea Uy
Tips on Writing Business Formal Letters
- If you are writing for a specific request, state the necessary information or merchandise in the first or second sentence.
- If you are inquiring for information, provide the reason for the request.
- If you are writing for requests or orders, make it short, concise and specifying the items and information you need clearly.
- If payment details are necessary, make sure to include the amount and attach the receipt and other necessary documents needed.
- If needed, state other details that can further clarify the purpose for which your letter is written.
Conclusion
There you go!
As a recap, you may follow any of the block letter formats we have provided for any formal letter format you need.
Next, remember that in writing a formal letter for your job application, be sure to highlight your skills set related to the job position you are applying for.
Lastly, in writing formal business letters, be sure to be direct and concise.
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